There may be certain meetings where a decision or multiple different decisions need to be made. This
could be in a board meeting where attendees have to vote to decide on an individual who they feel is
the most capable of performing a certain role.
Your organisational procedures may state that some business decisions should be based on using a
private voting system, as this will prevent people becoming influenced by others. Check with your
manager/appropriate person if you need to arrange this kind of set-up.
After you have identified and made contact with the meeting participants, there will be a need to
confirm meeting arrangements with colleagues and those who are responsible for ensuring everything
is in place for the meeting to run successfully. You might receive notifications regarding those who can
attend the meeting and others who will be unable to attend. This is one of the crucial factors to confirm
as the number of participants will have implications on the room chosen for the meeting to be held and
the resources required.