Once you have dispatched the final minutes, make sure that you file all work associated with the
meeting in the correct place. You will need to keep a record of the task from organisation to post-
meeting tasks. Your office should have a dedicated filing system for storing work, but if you need to
create a filing system, make sure that you follow your organisation’s procedures and file work logically
You will most likely have a set place on your computer system to store any electronic files for the
meeting, make sure that all information is saved and stored and that any personnel that need access
have the access to these files and to any paper copies that you have filed.
If any work is confidential in nature, ensure that only authorised personnel can view files and
documentation. You may need to lock file cabinets (storing the key in a safe and secret place within the
work site for speed of access) and restrict file permissions on your computer system. If in any doubt as
to the confidentiality of information, check this with your manager/appropriate contact person.