Background to the Project:
You have been hired by the Director of Recreation for a small to mid size city in Ontario that has a waterfront property. Examples include Sarnia, Kingston, Oshawa, Peterborough, Brockville, Cornwall, and North Bay. You have been asked to prepare a project plan to support a three day “Simcoe Day Waterfront Festival” similar to size and scope to such an annual event held in Barrie Ontario. See the Barrie municipal web site for details. Your initial budget is $250,000 for advertising and central planning, temporary washroom facilities, and parking control. Exhibitors and For-Profit-Vendors are charged a fee for use of festival space however, general admission is free. You will be responsible for physical construction, staffing and operation, and take down of the site. Create a plan to identify the stakeholders, high level steps in the process, and a draft high level schedule.
Scope Statement: In scope
Draft project plan listing all the key issues and steps in the process
Advertising
Physical preparation and take down of the site
Contract negotiation
Staffing
Scope Statement: Out of scope
Police/security (Local police already have this event in their budget and schedule), and safety (Local EMS and St. John’s Ambulance already have this event in their budget and schedule)
Entire Project – Project Plan:
The Project Plan is a comprehensive document which includes a plan for the project selected
and submitted in the Group’s Project Charter.
Utilizing the concepts reviewed within the course, this project plan should describe and include:
An overall Management Plan noting how the project team will:
o Oversee and manage the project
o Gather and manage requirements
o Organize and manage time
o Estimate and manage cost
o Determine and manage quality
o Acquire and manage HR resources
o Handle and manage communications
o Develop and manage risk
o Manage and integrate a change process
o Arrange and manage procurement
Baseline documentation should include:
o A WBS
o A Gantt Chart
o A Milestone Schedule
o A Budget
Additional registers and forms should include:
o A Requirements Traceability Matrix
o A Stakeholder register
o Stakeholder Power/Interest Grid
o A RACI/RAM
o A risk register
o An example of a status report form
o An example of a change log template
o An example issue log
Assigned Portion –Procurement Management Plan:
- Create the procurement management portion of the plan