Library of Tools

library of Tools

For this assignment, you should create a library of project management tools.

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The purpose of this assignment is to collect and critically analyze a selection of project management tools and templates, which hopefully would be useful for you in your workplaces and your future career and personal development.

 

The “library” should consist of two majors components:  the organizing component and the individual documents.

 

Deliverables:

The deliverable for this project is a spreadsheet or access database file, which should be used to organize data about your library of tools.  Your tools should be embedded/included in the spreadsheet or database.

 

The expectation is that at least 30 documents per will be referenced in the library.

 

Following is a list of some of the types of tools you might evaluate.  You may

evaluate templates or completed examples, and you may evaluate tools not on the list below.

 

1.

Project Charter

2.

Scope Statement

3.

Project Selection Models

4.

Communication Plan

5.

RFQs

6.

WBS

7.

OBS (organizational breakdown structure)

8.

Estimating Database

9.

RBS (risk breakdown structure)

10.

Risk Registers

11.

Priority-Impact Matrix

12.

Project Schedule

a.

Gantt chart

b.

Network diagram

13.

Project Budget, including the Baseline Budget

14.

Status reports (including performance metrics such as EVA)

15.

Project Closeout Checklist

16.

Retrospectives

17.

Lessons Learned

18.

Other (not listed above)

Provide an Organizing Structure for the Tools (spreadsheet):

The purpose of the assignment is for you to create a tool/database that can be expanded, extended, and used by others. By including a spreadsheet or access database file as an organizing tool, you can find a given document later through simple searching if your “library” becomes very large.  The criteria used to organize and search for tools and templates should be

specified.  They include (but are not limited to):

 

Type of document (WBS, Scope Statement, etc.)

 

Template or Example

 

Large, medium, or small

 

Context (IT, Construction, etc.)

 

Evaluation of the document:  Categorical (Excellent, Good, Fair, Poor) and Narrative

(explain verbally the advantages and/or disadvantages of the document)

 

URL (if applicable)

Other as you deem appropriate.

 

Critical Narrative Evaluation of Tools (based on “my” preferred context):

Your evaluation of a given tool will be influenced by the context or environment for which it is intended.  A narrative evaluation of each document should be included in the assignment.  This narrative need not be extensive, but would probably range in length from one or two sentences

to several paragraphs.  The narrative evaluation is qualitative, and could include these or other topics as you believe appropriate:

 

Purpose (may be IT, construction, or other industry / purpose)

 

Context in which they are useful

 

Suggested modifications for tools for other contexts?  For your context?

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